Chairman’s Agenda

 

1. ACCEPT CONTROL OF THE MEETING FROM THE PRESIDENT

2. QUORUM: Ask the VPM if the Meeting is a Quorum

3. APOLOGIES: Ask the Meeting if there are any apologies for non-attendance.
“Is there a Motion regarding the Apologies?”
(Correct Motion: “I move that the Apologies be Accepted”)
“Do we have a Seconder?”
“All those in favour, say aye”
“All those against, say no”
“I declare the Motion Carried/Lost”

4. ASSIGNMENTS: Ask the VPE for this week’s assignments.

5. GRAMMARIAN: Introduce the Grammarian

6. HUMOUR SPOT: Introduce the Humour Spot

7. TABLE TOPICS SESSION: Introduce the Table Topics Master

8. BUSINESS SESSION: Declare the Business Session open.
Ask the Timekeeper to inform you at 7:15pm at which time the Chairman should bring the Business Session to a close.

9. MINUTES: Ask the Secretary if the Minutes of the previous Meeting have been circulated.
Ask the Meeting if there are any corrections to the Minutes.
“Is there a Motion regarding the Minutes?”
(Correct Motion: “I move that the Minutes be Confirmed”)
“Do we have a Seconder?”
“All those in favour, say aye”
“All those against, say no”
“I declare the Motion Carried/Lost”
Sign the Minutes as a true and correct record. “I now sign these Minutes on your behalf”

10. BUSINESS ARISING FROM THE MINUTES: Ask the Meeting if there is any business arising from the Minutes.

11. CORRESPONDENCE INWARDS: Ask the Secretary if there is any Correspondence Inwards.
“Is there a Motion regarding the Correspondence Inwards?”
(Correct Motion: “I move that the Correspondence Inwards be Received”)
“Do we have a Seconder?”
“All those in favour, say aye”
“All those against, say no”
“I declare the Motion Carried/Lost”

12. BUSINESS ARISING FROM CORRESPONDENCE INWARDS: Ask the Meeting if there is any business arising from the Correspondence Inwards.

13. CORRESPONDENCE OUTWARDS: Ask the Secretary if there is any Correspondence Outwards.
“Is there a Motion regarding the Correspondence Outwards?”
(Correct Motion: “I move that the Correspondence Outwards be Endorsed”)
“Do we have a Seconder?”
“All those in favour, say aye”
“All those against, say no”
“I declare the Motion Carried/Lost”

14. BUSINESS ARISING FROM CORRESPONDENCE OUTWARDS: Ask the Meeting if there is any business arising from the Correspondence Outwards.

15. REPORTS: Ask the Meeting if there are any Reports.
“Is there a Motion regarding the Reports?”
(Correct Motion: “I move that the Reports be Received”)
“Do we have a Seconder?”
“All those in favour, say aye”
“All those against, say no”
“I declare the Motion Carried/Lost”

16. BUSINESS ARISING FROM REPORTS: Ask the Meeting if there is any business arising from the Reports.

17. MOTIONS ON NOTICE: Ask the Secretary if there are any Motions on Notice.

18. GENERAL BUSINESS: Ask the Meeting if there is any general business.

19. DECLARE THE BUSINESS SESSION CLOSED

20. PARLIAMENTARIANS REPORT: Introduce the Parliamentarian

21. INDUCTIONS: Ask the VPM if there are any Inductions

22. ACHIEVEMENT AWARDS: Ask the VPE if there are any Achievement Awards

23. APOLOGIES: Ask the Meeting if there are any apologies for next weeks meeting.

*** DECLARE A TEN MINUTE RECESS ***

24. TOASTMASTER SESSION: Introduce the Toastmaster

25. MASTER EVALUATOR: Introduce the Master Evaluator

26. ASSIGNMENTS: Ask the VPE for comments on next week’s program

27. RETURN CONTROL OF THE MEETING TO THE PRESIDENT

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